ORGANIZATION BRIEF

Nepal Development Society is a leading research NGO established in 2013. It has three offices located in Kathmandu, Chitwan, and Kaski districts. It focuses on policy, planning, and development with a focus on social, economic, health, and environmental issues. NeDS has evolved as a multi-disciplinary research and development organization with its innovative,technical, management and research competencies. It delivers quality services to a diverse spectrum of organizations ranging from Governments, Bilateral Agencies, Multi-lateral Agencies, Development Agencies, I/NGOs, Academic Institutions, Research Firms and Private Sector Organizations.

JOB SUMMARY

The accountant will play an important role in ensuring the smooth operation and daily administrative functions. S/he will ensure office establishment, and manage resources, and utility cost-effectively. The accountant will develop annual procurement plans, execute procurement processes, manage inventory, coordinate repair and maintenance, and contribute financial support.

 REPORTING MECHANISM

KEY ROLES, RESPONSIBILITIES AND ACCOUNTABILITY

Officer Operation

• Oversee establishment and operation of project offices, including managing rental, furniture and other working resources for the staff.
• Supervise and streamline day-to-day administrative operations, providing necessary support for the smooth functioning of office operations.

Utility Management

• Manage utilities such as electricity, water, and other essential services, ensuring uninterrupted office operations.

Procurement and Supply Chain

• Develop the annual procurement plan of the organization, including all goods and services to be procured.
• Execute and oversee procurement processes, adhering to NeDS policies and donor guidelines, and fostering transparent and accountable practices.

Repair and Maintenance

• Coordinate repair and maintenance activities for assets, ensuring the longevity and optimal functionality of equipment and facilities.
• Implement preventive maintenance schedules, minimizing downtime and optimizing the lifespan of project assets.

Account

• Prepare bank reconciliation, monthly, quarterly, and annual financial reports.
• Prepare general vouchers, cheques, and financial documents.
• Financial record keeping and reporting systems.
• Ensure transactions are properly recorded and entered into the accounting software or computerized accounting system.
• Process all petty cash reconciliations on weekly basis.
• Ensure proper implementation of financial policies and producers of NEDS.
• Liaise with and assist external auditor in respect of annual financial statements and related matters.
• Maintain financial files & records.
• Carry out all other responsibilities as directed by the Administration and Finance Manager/ Program Coordinator.

QUALIFICATION AND EXPERIENCE

• Bachelor’s degree in Business Administration, Management

• Minimum of one years of experience in administrative and logistics coordination, preferably in the development sector or related field.

• Basic Knowledge in procurement and supply chain management.
• Experience in the internet, MS Office package, and accounting software.
• Strong organizational and multitasking skills.
• Proficient in reading, writing, and speaking in Nepali and English language.
• Honesty, transparent, collaborative and learning attitude

• Familiarity with safety and security protocols.
• Knowledge of financial management and budget workout.
• Previous experience in coordinating logistics for research or intervention projects.
• Project office area resident

• Competitive salary, provident fund, and festival allowance.
• Medical and accidental insurance.
• Career growth opportunity. 

To apply: Please submit your CV and Cover letter, with two references and expected monthly salary at vacancy@nedsnepal.org.np, mentioning the Position in the email subject. Deadline for applications: 30th April 2024 5.00 pm. We will only get in touch if you have been shortlisted. In case of hard copy, submit to Chitwan NeDS Office.  

Disclaimer:

Nepal Development Society (NeDS) encourages personnel from project area nationalities, genders, races, ethnicities, profiles,and statuses among its human resources. Therefore, it complies with the principle of non-discrimination throughout its recruitment process.Nepal Development Society (NeDS) will not charge any fees for the recruitment process, including shortlisting, interviews, tests,or training.