Nepal Development Society (NeDS)
JOB DESCRIPTION

 

 Position Account and Admin Assistant
 Department
Support Services
 Location Based in the Chitwan   Office with frequent travel to project locations.
 Contract Length 12 months fixed term and possibility of expansion subject to funding and performance
 Working Hour Six days a week, 7 hours a day
 Position Type Local Staff

 ORGANIZATION BRIEF

Nepal Development Society is a leading research NGO established in 2013. It has three offices located in Kathmandu, Chitwan, and Kaski districts. It focuses on policy, planning, and development with a focus on social, economic, health, and environmental issues. NeDS has evolved as a multi-disciplinary research and development organization with its innovative,technical, management and research competencies. It delivers quality services to a diverse spectrum of organizations ranging from Governments, Bilateral Agencies, Multi-lateral Agencies, Development Agencies, I/NGOs, Academic Institutions, Research Firms and Private Sector Organizations.

JOB SUMMARY

The accountant will play an important role in ensuring the smooth operation and daily administrative functions. S/he will ensure office establishment, and manage resources, and utility cost-effectively. The accountant will develop annual procurement plans, execute procurement processes, manage inventory, coordinate repair and maintenance, and contribute financial support.

 REPORTING MECHANISM

 Direct Reports to Finance Officer
 Indirect Reports to Admin and Finance Manager

KEY ROLES, RESPONSIBILITIES AND ACCOUNTABILITY

Officer Operation

  • Oversee establishment and operation of project offices, including managing rental, furniture and other working resources for the staff.
  • Supervise and streamline day-to-day administrative operations, providing necessary support for the smooth functioning of office operations.

Utility Management

  • Manage utilities such as electricity, water, and other essential services, ensuring uninterrupted office operations.

Procurement and Supply Chain

  • Develop the annual procurement plan of the organization, including all goods and services to be procured.
  • Execute and oversee procurement processes, adhering to NeDS policies and donor guidelines, and fostering transparent and accountable practices.

Repair and Maintenance

  • Coordinate repair and maintenance activities for assets, ensuring the longevity and optimal functionality of equipment and facilities.
  • Implement preventive maintenance schedules, minimizing downtime and optimizing the lifespan of project assets.

Account

  • Prepare bank reconciliation, monthly, quarterly, and annual financial reports.
  • Prepare general vouchers, cheques, and financial documents.
  • Financial record keeping and reporting systems.
  • Ensure transactions are properly recorded and entered into the accounting software or computerized accounting system.
  • Process all petty cash reconciliations on weekly basis.
  • Ensure proper implementation of financial policies and producers of NEDS.
  • Liaise with and assist external auditor in respect of annual financial statements and related matters.
  • Maintain financial files & records.
  • Carry out all other responsibilities as directed by the Administration and Finance Manager/ Program Coordinator.

QUALIFICATION AND EXPERIENCE

Academic Qualification
  • Bachelor’s degree in Business Administration, Management

Relevant Experience
  • Minimum of one years of experience in administrative and logistics coordination, preferably in the development sector or related field.
Essential Attributes
  • Basic Knowledge in procurement and supply chain management.
  • Experience in the internet, MS Office package, and accounting software.
  • Strong organizational and multitasking skills.
  • Proficient in reading, writing, and speaking in Nepali and English language.
  • Honesty, transparent, collaborative and learning attitude
Desirable Attributes
  • Familiarity with safety and security protocols.
  • Knowledge of financial management and budget workout.
  • Previous experience in coordinating logistics for research or intervention projects.
  • Project office area resident
Salary and Benefits
  • Competitive salary, provident fund, and festival allowance.
  • Medical and accidental insurance.
  • Career growth opportunity. 
Application Process

To apply: Please submit your CV and Cover letter, with two references and expected monthly salary at vacancy@nedsnepal.org.np, mentioning the Position in the email subject. Deadline for applications: 25 April 2024 5.00 pm. We will only get in touch if you have been shortlisted. In case of hard copy, submit to Chitwan NeDS Office.  

Disclaimer:

Nepal Development Society (NeDS) encourages personnel from project area nationalities, genders, races, ethnicities, profiles,and statuses among its human resources. Therefore, it complies with the principle of non-discrimination throughout its recruitment process.Nepal Development Society (NeDS) will not charge any fees for the recruitment process, including shortlisting, interviews, tests,or training.